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1. MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE HOW TO
2. MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE ARCHIVE
3. MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE LICENSE

MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE HOW TO

How to back up Office 365 in-place archives Since the emails are in PST files, they are harder for users to search and don’t offer the same convenience and agility of in-place archives. The key difference between the older AutoArchive feature and in-place archives is simple: AutoArchive automatically moves old emails to off-server PST files. If you’ve worked with Exchange Mailboxes and archiving before, you may be familiar withĪutoArchive. What’s the difference between in-place archives and AutoArchive? If the additional cost (and licensing or operational complexity) can’t be justified, it makes sense to pass. In most cases, whether or not you should use in-place archives boils down to a tradeoff between licensing costs and the value added by in-place archives for your business.

MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE LICENSE

Many users don’t come close to hitting their mailbox limits and in-place archives are a premium feature that require an Exchange Enterprise client access license (CAL). Are there downsides to Office 365 in-place archives?Įxtra space and simpler searches sound like a win/win, so should everyone enable in-place archives? Not necessarily. However, according to MC288051, that will change in November 2021 and Microsoft has already begun dropping the term “unlimited” from affected service descriptions.

You may have heard that archives were unlimited in the past.

MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE ARCHIVE

For example, Enterprise E1 licenses include 50GB archive mailboxes, while Enterprise E3 and E5 can go up to 1.5TB. You can read more about Exchange Online limits here and here. The storage space available in an archive mailbox varies depending on your licensing. How much more space do you get with Office 365 in-place archives? Additionally, retention policies can be implemented to move emails to an archive instead of deleting them after a given period of time. With in-place archives enabled, users can declutter their inbox but still have online, indexed, and searchable archive emails available to them whenever they login. After users act on an email, they manually move it to the archive or use rules to move it automatically. In-place archives solve this problem by creating a separate archive mailbox tied to that user’s account. Those PST files won’t be available from “anywhere” like most Office 365 resources.Īlternatively, if users just try to keep all of their emails, they’ll eventually reach the point where they have to delete emails to make room for new ones. While that workflow is feasible, it is hard for an administrator to oversee and implement enterprise retention policies. For example, they may store them locally and mount them to Outlook. Typically, to search their emails for relevant information or access an old email, they’d need to leverage PST files somehow. To understand the benefit of in-place archives, consider a user with an Exchange Mailbox that exceeds the standard mailbox size limits (usually 50GB). Microsoft’s article on in-place archiving does a good job covering the technical nuts and bolts, but it doesn’t make it clear why you should care about in-place archives. In-place archives can also play an important role in enterprise retention policies. In short, they are special mailboxes that make it easier for users to store and search for emails without cluttering up standard user mailboxes. In-place archives are a premium Exchange feature. What are in-place archives in Office 365?

Office 365 archive mailboxes offer from 50GB to 1.5TB of additional space.In-place archives are a premium Exchange feature.In-place archives effectively act as special searchable mailboxes associated with a standard mailbox.